The Quality Management module ensures that materials and products meet defined quality standards before acceptance, production use, or customer delivery.
It enables organizations to:
Define quality parameters
Perform inspections at multiple stages
Prevent defective material usage
Track rejections and non-conformance
Maintain compliance records
Improve product reliability
This module integrates with:
Purchase (incoming inspection)
Inventory (stock acceptance control)
Manufacturing (in-process inspection)
Sales (pre-dispatch inspection)
Quality checks can occur at three main stages:
Incoming Material
→ In-Process Production
→ Final Inspection Before Dispatch
If rejected:
Material return
Rework
Scrap
Supplier claim
Inspection Templates define:
Parameters to check
Acceptance criteria
Measurement range
Navigate to:
Quality → Inspection Template → New
Define:
Template Name
Inspection Type (Incoming / In-Process / Outgoing)
Parameters
For each parameter define:
Parameter Name (e.g., Weight, Size, pH, Voltage)
Minimum Value
Maximum Value
Unit of Measure
System validates results automatically.
Open Item Master:
Enable:
✔ Requires Quality Inspection
Select relevant inspection template.
This ensures inspection is mandatory before stock acceptance.
Process:
Purchase Order
→ Purchase Receipt
→ Quality Inspection
From Purchase Receipt → Create → Quality Inspection
Enter:
Reference Document
Item
Batch (if applicable)
Inspection Template
System loads inspection parameters.
For each parameter:
Enter actual value
System checks if within defined range
Inspection Result:
Accepted
Rejected
Submit inspection.
Options:
Return to supplier
Move to rejection warehouse
Scrap
Request replacement
Ensures product quality during production.
Prevents:
Batch rejection
Rework costs
Production loss
Flow:
Work Order
→ Operation
→ Quality Inspection
→ Continue Production
Create inspection against:
Work Order
Job Card
Enter results and submit.
If rejected:
Stop further processing
Initiate rework
Ensure only approved products are delivered to customers.
Delivery Note
→ Quality Inspection
→ Approve for dispatch
If rejected:
Hold shipment
Rework product
For batch-tracked items:
Inspection linked to batch number
Maintain inspection history
System allows tracking:
Batch → Supplier → Production → Customer
Important for regulated industries.
When defect identified:
Record:
Issue description
Root cause
Corrective action
Define:
Action owner
Timeline
Follow-up date
Helps continuous improvement.
Quality Inspection Summary
Pending Inspection Report
Rejected Items Report
Rejection Rate by Item
Supplier Quality Performance
Production Defect Trend
Inspection Pass Percentage
Batch Inspection History
Audit Inspection Log
Parameter Deviation Report
Monitor:
Rejection rate
Supplier defect rate
In-process defect percentage
Customer return rate
Inspection cycle time
Prevent:
Stock acceptance without inspection
Enable approval for:
Rejected material
Rework approval
Supplier return
Track:
Inspector name
Inspection date
Parameter changes
Approval status
Recommended Monthly Review:
Analyze rejection trends
Review supplier performance
Identify recurring defects
Evaluate corrective actions
Review batch traceability
Define clear inspection parameters
Train inspectors regularly
Maintain standard templates
Monitor rejection trends
Integrate with production planning
Document corrective actions
Skipping inspection
Incorrect parameter ranges
Not recording actual measured value
Ignoring rejected material
No root cause analysis